Describe it in plain English.
Type the process the way you'd hand it off — the trigger, the steps, the tools you touch. No diagrams, no jargon, no flowcharting software.
AI ops-automation architect
Turn busywork into a blueprint.
Describe the repetitive task that eats your team's day. OpsClerk hands back a concrete automation design — the trigger, the steps, the tools and integrations, the error handling, and the single highest-leverage thing to build first. Built on Astra AI.
Paste a process · Get a build plan · Nothing stored
Your team is paying full salary for copy-paste.
The work that nobody owns, nobody measures, and nobody ever gets to.
The 9am ritualSomeone opens five tabs, rekeys the same fields between them, and calls it "getting set up."
The silent leakRequests slip through a shared inbox, follow-ups get forgotten, and the miss only surfaces when a customer complains.
The "we'll fix it later"Everyone knows it should be automated. Nobody has the time, the tooling map, or the first step — so it never happens.
You don't have a people problem. You have a process that was never designed — only inherited.
Try it now — free
Describe a manual workflow. Get the blueprint.
Write it the way you'd explain it to a new hire — what kicks it off, the steps, the tools involved. OpsClerk reads it and designs the automation in seconds. No sign-up, no card, no input stored.
OpsClerk designs an automation blueprint — it does not execute the automation or touch your systems. Validate tools, access, and data handling with your team before building. No input is stored.
How it works
From "we do this by hand" to a build plan.
OpsClerk designs the automation.
It reconstructs your manual steps, then maps them to a concrete automated build — real tools like n8n, Zapier, APIs and an LLM step, the integrations and data sources, plus the error handling that keeps it from breaking silently.
You get the first move.
A feasibility read and the single highest-leverage thing to build first — so you ship the right piece this week instead of boiling the whole ocean at once.
What every blueprint includes
Not a vague suggestion — a build spec.
OpsClerk doesn't tell you to "use automation." It returns the specific, structured design an engineer or a no-code builder could pick up and start on the same day.
Your manual steps, mapped
It reconstructs what your team does by hand today and names the trigger that sets it off — so the automation matches your real process, not a textbook version of it.
A step-by-step automated design
Each step paired with a realistic tool — n8n, Zapier, a script, a specific API, or an LLM step — and the detail of what it actually does. Numbered, ordered, ready to follow.
Integrations & data sources
The exact systems that need to connect — CRM, inbox, spreadsheet, billing, webhook — and where the data comes from, so nothing surprises you mid-build.
Error handling that won't lie to you
Retries, deduplication, logging, and human-in-the-loop checkpoints — the difference between an automation that quietly fails and one you can actually trust in production.
A feasibility verdict
High, medium, or low — with the honest reasoning. If your description is too thin to design well, it tells you exactly what's missing instead of guessing.
Where to start & time saved
The single highest-leverage thing to build first, plus a hedged estimate of the hours it gives back — so you can justify the project and ship it incrementally.
Sample output
This is what comes back.
A real blueprint from the demo-request workflow above — the structure you'll see for any process you paste in.
Inbound demo-request intake & routing
opsclerk · sampleHIGH FEASIBILITYEvery step maps to a well-supported integration; no judgment calls that require a human in the happy path.
TriggerNew email lands in the shared demo-requests inbox
Est. time saved~2–4 hrs/week (scales with request volume)
Today (manual)
- Open the shared inbox and scan for new demo requests
- Copy name, company, and email into the CRM by hand
- Send a templated reply with a Calendly link
- Add a row to the sales Google Sheet
Automated design
- Watch the inboxn8n · Gmail Trigger
Fires on each new message in the demo-requests label; filters out replies and internal mail.
- Extract the detailsLLM step
Parses name, company, and email from the message body into clean structured fields.
- Create the CRM contactCRM API
Upserts by email so a repeat requester never creates a duplicate record.
- Send the templated replyGmail · send
Replies in-thread with the Calendly link; logs the message id for the audit trail.
- Append to the sheetGoogle Sheets
Adds a timestamped row for the sales team, including the CRM record link.
Integrations
GmailCRMCalendlyGoogle Sheetsn8n
Error handling
- Dedupe CRM contacts by email to avoid duplicate records
- Retry the send and sheet-append on transient API failures, then alert a human
- Log every message id and row written for a complete audit trail
Build this first
Wire the Gmail trigger straight to the Google Sheets append. It captures every request immediately and ends the silent leak — the CRM and auto-reply can follow once intake is airtight.
Who it's for
The job it does, by the seat you sit in.
OpsClerk speaks the language of the people who actually own the busywork — and hands each of them a plan they can act on.
Turn tribal knowledge into systems
The processes living in someone's head become documented, automatable designs. Hand the blueprint to engineering or a no-code builder and reclaim headcount for work that compounds.
Stop billing your own team for grunt work
Onboarding, reporting, status updates, hand-offs between tools — design them once, run them on every client. Margin you were leaving on the table, recovered.
Punch above your headcount
You can't hire for every gap. OpsClerk shows you exactly which repetitive task to automate first and how to build it — so a lean team runs like a much bigger one.
Close the leaks in the funnel
Lead routing, CRM hygiene, follow-up cadences, sync between sales tools — get the integration map and the error handling that keeps records clean and nothing slipping through.
Why Astra AI
Built by the team teaching machines to remember.
OpsClerk is an Astra AI product, built on MIND — our knowledge-graph platform that gives software a memory that compounds. The same discipline that maps how systems connect and remembers what works is what lets OpsClerk reason about your process and design an automation that actually fits it.
DescribeMapDesignBuild
- Nothing stored. Your workflow description is processed in the moment to design the blueprint and is not retained.
- It never touches your systems. OpsClerk designs the automation — it does not execute it, connect to your tools, or access your data.
- Honest by design. It names real tools, hedges its time estimates, and tells you when a description is too thin to design well. Patents pending.
Questions
What teams ask before they paste.
Does OpsClerk actually run the automation?
No. OpsClerk designs the automation — it returns a structured blueprint you (or your engineer or no-code builder) implement. It never connects to your tools, executes a workflow, or touches your data. Think of it as the architect, not the contractor.
What do I actually get back?
A structured blueprint: your current manual steps, a numbered automated design with a real tool named for each step, the integrations and data sources needed, error handling, a feasibility verdict, an honest time-saved estimate, and the single thing to build first.
Do you store what I type in?
No. Your workflow description is processed in the moment to generate the blueprint and is not stored. Still, treat the tool like any public AI input — don't paste secrets, credentials, or regulated personal data.
How accurate are the tool recommendations?
OpsClerk names realistic, widely-used tools that fit the described pattern. It's a strong starting design, not a guarantee — always validate that each tool, permission, and data-handling step is right for your stack before you build.
How detailed should my description be?
Write it like you're handing the task to a new hire: what kicks it off, the steps in order, and the tools involved. The more concrete the input, the sharper the blueprint. If it's too vague, OpsClerk will tell you exactly what's missing.
Is it really free?
Yes — paste a workflow and get a blueprint, no sign-up and no card. It's a working demonstration of what Astra AI's platform can do for your operations.
The process you keep meaning to fix is costing you every week.
Describe it once. Get the blueprint. Build the right thing first.